A stock count becomes useful when the next person can tell what it represents. A China warehouse count, a marketplace quantity and a quantity already reserved for orders may describe different parts of the same physical pool.

Keep the platform labels

Shopify distinguishes on-hand stock from available, committed, unavailable and incoming inventory. Inventory tracking and the actual location configuration matter. These distinctions do not establish a connection to another marketplace or an outside warehouse.

Prepare one handover record

As an operating proposal, include the physical SKU, counting unit, location, observed quantity, reservations, held units, intended destination and timestamp. Keep the seller’s platform labels beside exported quantities. Mark unknown information as unknown and ask the seller to approve the allocation before dispatch.

Compare before releasing stock

A later export can describe a later situation. Compare records for the same SKU, location and time before adjusting a dispatch plan. Record the decision owner and approved quantity. Confirm destination and handling acceptance for the actual shipment.

Sources and scope

Sources checked 6 October 2026. Review the current seller configuration before using this guide.

Shopify inventory states. Platform description applies to Shopify configuration; handover steps are editorial proposals, not platform requirements.

Related guides: Multi-platform inventory, Inbound release.

Send the SKU list, quantities, destination and requested work through WhatsApp or Telegram to confirm the scope.