You already have a supplier.
Scope delivery coordination, receiving and preparation using your purchase reference, accepted specification and expected arrival dates.
Review receiving & consolidationCHINA SOURCING
From product requirements
to an approved sourcing plan.
Keep product specifications, supplier approvals and purchase records aligned with the stock expected at receiving.
Product & supplier briefSamples & buying decisionsChina receiving plan
CHOOSE THE SOURCING SCOPE
Choose the work before stock arrives.
You need supplier options or samples.
Agree the search brief, sample review and commercial comparison. Supplier selection, purchasing approval and accepted buying terms remain with your team.
Review sourcing tasksSeveral suppliers contribute to one kit.
Connect component specifications and arrivals with the bill of materials, permitted substitutions and completed-set criteria.
Review kit assemblyKeep the buying costs separate.
Identify product purchase costs, samples, coordination work and later stock handling in the written quote. Agree the coordination fee basis where applicable before commissioning supplier search or sample work.
Separate purchase cost from shipment cost.
Review product cost, China domestic delivery, receiving, prep materials, storage, international transport and destination charges separately. A cheaper supplier price may mean more packing work or a different carton size.
Product authenticity, certification and the supplier’s production performance need their own review. The sourcing brief should say which checks you are commissioning and which buying decisions remain with your team.
THE HANDOVER RECORD
Keep the buying decision traceable.
Agree the product specification, supplier or purchase references, approved sample and delivery schedule. Record any substitution before it enters the stock plan.
Records to include in the agreed scope
- 01
Approved specification and sample reference
- 02
Purchase and supplier references
- 03
Supplier delivery schedule and receiving allocation
THE WORK TO SCOPE
Build the buying brief before the order.
Open a task to see the input, the work and the record to agree. The selected tasks become the written service scope.
01Product and variant specification
- You provide
- Product reference, dimensions, material, variant and target quantity.
- The work to agree
- Reconcile the requested product with supplier information and identify open specification questions.
- The resulting record
- A versioned specification and the questions that need your decision.
02Samples and supplier comparison
- You provide
- Supplier options, available samples and the checks you want performed.
- The work to agree
- Coordinate the agreed sample review and keep differences linked to each supplier option.
- The resulting record
- Sample references, observations and your accepted product version.
03Purchase and delivery coordination
- You provide
- Approved supplier, order references, commercial terms and ready dates.
- The work to agree
- Connect the purchasing decision with SKU quantities and the supplier delivery schedule.
- The resulting record
- Purchase references and an expected-stock list for receiving.
04Several suppliers, one handover
- You provide
- Component lists, supplier references and the receiving destination.
- The work to agree
- Keep deliveries distinguishable and identify missing components before consolidation or kitting.
- The resulting record
- A supplier-to-SKU handover list and outstanding delivery decisions.
A USEFUL FIRST MESSAGE
Discuss the product you want to source.
Share the details you have on WhatsApp or Telegram. Mark anything still undecided so the team can identify the next step.
Your sourcing brief
- Product / sample reference
- Supplier status / existing order
- Quantity / variants
- Target budget / ready date
- Packaging / destination
- Supplier search / sample review / order coordination
Supporting details for the scope
- Product specification or sample reference
- Checks requested for the sample and any open approval questions
- Supplier contacts and purchase references
- Target quantity, budget and readiness date
- Destination market and packaging expectations
Agree the scope before work begins.
Supplier checks and sample review are scoped activities, not a guarantee of factory performance. Purchases, substitutions and payment arrangements require your approval.
Confirm materials, labor, storage, transport, destination charges and the release approval in writing. See the pricing scope for the cost categories.
Keep the next stage connected.
01
A better supplier handover
Tie deliveries to the agreed purchase and product records.
Explore guide02Receiving, storage & consolidation
Bring stock from multiple suppliers into one China inventory and release plan.
Explore warehousing03Receiving & prep controls
Agree the quantity and inspection evidence.
Explore controlsService scope and responsibilities.
Can I use suppliers I already work with?
Yes. Start with the purchase reference, agreed specification and expected delivery dates. Supplier coordination can be scoped without commissioning a new supplier search.
Who approves samples and substitutions?
You approve the sample and any material, variant or component substitution before it enters the purchase or stock plan.
Keep the approved specification with the findings
Keep the approved specification, inspection findings and exception decision together before the batch moves into preparation.
OPERATIONS RECORD
Agree the packing instructions before work begins. Record the finished carton dimensions, gross weight, and approved packing version before dispatch.
Shared Jeton Express operations photo. Request the evidence agreed for your own batch.
- Specification: Confirm product variant, materials, dimensions and packaging requirements. Date the agreed specification and sample reference.
- Check scope: Agree sample size, inspection points and reporting format. Visual or sample checks do not replace required product testing or regulatory certification.
- Exception decision: Record shortages, visible defects or specification differences. Ask the authorized approver whether to hold, rework, return or accept the exception.
- Preparation handoff: Pass the approved variant, quantity and packaging version to the receiving or prep plan. An approved sample does not automatically approve every production unit.
SinoWarehousing is operated by JETON EXPRESS SERVICE LIMITED. See company details, or use the shipment record guidance to prepare your conversation.